Piler: Mail Archiving Without the Overhead
General Overview
Piler is what many sysadmins turn to when email archiving becomes a requirement — either because of policy, compliance, or plain old “we need to keep everything.” It doesn’t pretend to be enterprise-grade software with dashboards full of bells and whistles. What it does is simple: capture mail, store it, and make it searchable. That’s it — and for a lot of environments, that’s more than enough.
It’s open-source, has no license tricks, and runs on regular Linux infrastructure. Whether it’s journaling from Exchange or Google Workspace, or just redirecting mail from Postfix, Piler sits quietly in the background, indexing and storing messages without drama.
The system has been around for a while, and while the interface may not win design awards, it’s stable, predictable, and doesn’t lock anything away behind proprietary formats.
What It Can Do
| Feature | What It Handles |
| SMTP-Based Capture | Accepts journal or BCC’d mail via standard SMTP |
| Full-Text Search | Uses Sphinx to index message body, headers, attachments |
| Web Interface | Web UI for lookup, export, tags, and access control |
| Retention Rules | Global or domain-level expiration settings |
| LDAP/AD Support | Can plug into existing auth directories |
| Message Export | Individual `.eml` downloads or batch archive extraction |
| Attachment Search | Recognizes PDFs, DOCs, and similar file types for content matching |
| TLS Support | Secure transport for mail ingestion |
| Multi-Domain Capable | Supports archiving from multiple sources/domains |
| API Access | REST endpoints available for external tooling or automation |
Deployment Notes
– Designed for Linux — tested well on Debian, RHEL, AlmaLinux
– Core stack includes MySQL, Sphinx, and a local MTA like Postfix
– Handles mail from Exchange, Google Workspace, or any journaling-capable source
– Auth can be handled via LDAP, Active Directory, or local accounts
– Archive storage is just the filesystem — supports local disk, NFS, or mounted storage
– Admin interface is PHP-based; works with Apache or Nginx
– Unofficial Docker builds exist, but manual setup gives better control
Where It’s Actually Used
– Legal or HR teams needing archived copies for compliance or dispute resolution
– Mid-sized companies wanting to retain every outbound/inbound message just in case
– Government orgs with policy requirements around message retention
– Tech shops migrating away from cloud and wanting self-hosted search access
– Replacing old commercial archive boxes that are no longer maintained
Weak Spots
– There’s no backup system included — that’s up to external tools or scripts
– The UI feels old-school, and in many ways, it is — but it works
– Sphinx indexing needs tuning on large data volumes — not totally set-and-forget
– No per-user mailbox views — this is an archive, not a mail client
– Mobile access? Forget it. This is a desktop-facing, admin-focused tool
Compared To
| Tool | What It Does | Notes vs. Piler |
| MailStore | Windows-focused archiver | Easier install, but closed-source and less flexible |
| Barracuda | Appliance or hybrid solution | Turnkey, but expensive and black-box |
| Zimbra Archiving | Tied to Zimbra mail | Good if you already run Zimbra — otherwise too integrated |
| Google Vault | For Google Workspace | Convenient, but zero control, no offline fallback |
| Dovecot + Archivemail | Scripted email backups | Lightweight, but lacks UI, indexing, or real compliance structure |
